OPM wants to know who’s in charge of agency records management

The Office of Personnel Management is calling on federal managers to help streamline the records management process by identifying which positions do what.

The Office of Personnel Management is setting up a formal records management occupational series and asking agencies to provide feedback on its plans.

OPM released a Draft Position Classification Flysheet for Records Management Series, 0308 on Dec. 27, as part of its effort to update the roles and skill sets needed for records management.

“Over the years, the distinction between records management support work and specialist work has become more clearly defined and involves administrative functions, which is covered within this draft,” OPM wrote in a release.

With the release of the flysheet, agencies must now identify the positions that perform records management functions and classify them according to the proposed occupational series. Agencies can do so by reviewing the flysheet and providing feedback. The deadline for responding is Feb. 7.

Agency officials determine the correct series by first reviewing the responsibilities and duties of the position and comparing them to the classification flysheet.

“Generally, the classifier decides on the series for a position based on the primary work of the position, the highest level of work performed, and the paramount knowledge required to do the work of the position,” the flysheet states.

The flysheet also provides guidelines for establishing official position titles to be used for human resources management, budget and fiscal purposes.

President Barack Obama called for the establishment a formal records management occupational series on Nov. 28, 2011, when he signed Presidential Memorandum — Managing Government Records.


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