Over the last two weeks, the Office of Management and Budget gave agencies new guidance around managing email and improving the administrative management of federal financial assistance.
Neither memo is earth shattering, but they do give agencies specific goals and deadlines.
The email memo from Sept. 15 sets two new deadlines for how agencies manage electronic communications.
Beth Cobert, OMB deputy director for management, and David Ferriero, archivist of the United States, gave agencies guidance for how to meet two upcoming deadlines set in a 2012 directive that gave agencies until Dec. 31, 2016, to begin managing both permanent and temporary email records in an electronically accessible format, and Dec. 31, 2019, to manage all permanent electronic records in an electronic format.
“NARA will begin to track agency implementation of the 2016 email records management requirement and regularly provide reports to OMB on agency progress,” OMB and NARA wrote in the memo. “Agencies are also encouraged to establish annual records management training requirements and explore options for online, user-friendly training. Additionally, within the next six weeks, NARA and OMB will convene a group of Senior Agency Officials for Records Management, CIOs, General Counsels, and Records Officers to develop best practices documents for identifying and retaining Federal records that would be used as part of this training.”